Badges Claimed: Sponsor Badge – Oneflow
Some automations aren’t about speed or scale. We also wanted to add them to improve trust, compliance, and doing things properly. As a solution for NGOs this is very important!
For this we integrated Oneflow into our EcoCraft process to handle exactly that:
getting a legally sound, transparent consent from teachers before their class participates in an event. By this we reduce manual paperwork and the uncertainty about whether something was signed or not.
Before a class can participate in an EcoCraft event, the NGO needs a signed agreement from the teacher confirming the participation of the class, consent to data usage during the event and understanding that all data is handled GDPR-compliant. And or course the confirmation that no data is sold or misused.
At the same time, the process needs to be simple for teachers, transparent for the NGO and traceable in the system.
That’s where Oneflow fits perfectly. Here is how the flow works
Once a teacher’s request to participate with their class is approved:
- an event record is created
- a Power Automate flow is triggered
This ensures that contract handling starts only after approval not before. The triggered flow then uses Oneflow actions to create a contract based on a predefined template, automatically populate teacher and event details and send the contract directly to the teacher for signature.
Once the teacher signs the contract in Oneflow a second flow is triggered.
The related event record is updated and the system now clearly shows: contract signed ✔
This implementation shows Oneflow doing what it does best:
✔ digital contract creation ✔ seamless integration into automated flows ✔ clear status tracking ✔ legally sound consent handling